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How to set up your Office Furniture

Most office workers spend a large proportion of the working day sitting at their desk. In order to work as effectively as possible, therefore, it’s essential that the desk and everything around it are organised in a way that will stimulate good working practices and ensure the comfort and well-being of every worker.

There is a lot of emphasis these days on producing ergonomic office furniture that will alleviate stress and create a perfect working environment. However, these furniture items are only effective if they’re set up correctly, both individually and together.

1. Desk

The standard office desk has been traditionally 29 inches high although it’s now realised that this isn’t satisfactory for most people. As a result, many adjustable height desks are available and can be set to a level that’s perfect for working in a sitting or standing position.

The ideal position when sitting is that your feet should fit flat on the floor with reasonable clearance between your legs and the desk. When typing on a keyboard, your arms and hands should be parallel to the floor.

If you can’t achieve these positions by adjusting the desk or chair height, your posture may suffer through being hunched or stretched over the desk. In these cases, use a footrest or keyboard tray to modify your position and so avoid discomfort and injury.

Organise the desk so everything that is used regularly is close at hand. Less frequently used items can be stored nearby while those used rarely can be placed in cupboards and filing cabinets. The aim is to have a clutter-free work area to prevent distractions but to know where everything is and be able to access it when needed.

2. Chair

Having a good quality chair that’s correctly set up is extremely important since it will be used for long periods. Choose one that has the following features and adjust them properly:

  • height adjustable so that feet can be placed flat on the floor, or a footrest, with comfort
  • lumbar support that fits the natural curve of the lower back and provides support for the spine
  • depth of seat that enables a 6-8 centimetre gap between the edge of the seat and your legs while sitting comfortably with the lower back against the lumbar support
  • a back that will recline as well as allow sitting upright
  • depending on personal choice, a mesh material for coolness or a comfortable and durable material
  • armrests that keep the arms parallel to the floor and prevent the shoulders from being hunched.

Office chairs that are highly adjustable ensure greater comfort, better posture and reduced stress. Although they may cost more, they’re a great investment because they produce better staff well-being and increased productivity.

3. General Environment

Workers are known to be more productive in comfortable temperatures so it pays to put the heating on in winter and ensure air conditioning isn’t too fierce in summer. The presence of 

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